Job Description

Description Our team is seeking an Office & Facilities Coordinator to provide essential administrative and operational support, ensuring a welcoming, well-organized, and efficient environment for our staff and guests. This role is integral to maintaining daily office operations, supporting the Leadership Team, and helping make our workspace a great place to work. This is a contract with potential to hire opportunity. Key Responsibilities + Visitor & Phone Management: Greet visitors and answer incoming calls professionally, providing a positive first impression. + Meeting Coordination: Assist with scheduling meetings, reserving conference rooms, and ensuring meeting spaces are tidy and fully equipped throughout the day. + Expense Reporting: Process expense reports for up to seven Leadership Team members, utilizing company protocols. + Access Management: Oversee building and office access, including the distribution and tracking of garage stickers, key cards, and door fobs; collaborate with IT for Brivo app access. + Data Entry & Document Prep: Perform basic data entry and support document preparation as needed. + Internal Communications: Help draft and distribute internal company communications and announcements. + Facilities Support: Identify building repair needs, report issues and follow up; coordinate with outside vendors for scheduled maintenance and deliveries. + Kitchen & Supplies Upkeep: Prepare coffee daily, check and replenish kitchen supplies, run and unload the dishwasher and clean common kitchen appliances and spaces weekly; keep kitchen organized and sanitary. + Basic Maintenance: Coordinate repairs (e.g., contacting plumbers for issues) and track routine tasks, such as water and ice filter changes. + Mail & Package Handling: Receive and sort incoming deliveries, manage outgoing mail, and ensure the mail/copy room is well-organized and stocked. + Supply Ordering: Monitor and order office supplies and coordinate printer maintenance with vendors when needed. + Meeting Room Service: Ensure all meeting areas are clean and ready between uses, including whiteboard cleaning and removal of food/drinks/trash. + Office Errands: Drive the company vehicle to Costco monthly to purchase approved snacks; regularly restock snacks and general office supplies. Requirements + Prior experience in office administration, facilities coordination, or a similar support role. + Strong communication and organizational skills; ability to manage multiple tasks efficiently. + Professional phone etiquette and customer service mindset. + Familiarity with basic data entry, scheduling platforms, and office hardware. + Ability to lift and move supplies and drive a company vehicle for errands. + Attention to detail in maintaining clean and organized common spaces. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Tags

Permanent employment, Contract work, Temporary work, Work at office,

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