Job Description

Job Title: Legal Assistant

Location:  Tulsa, OK (Onsite)

Schedule:  Monday – Friday, 8:30 AM – 5:00 PM (2 remote days a month)

Work Environment:  Onsite | Business Professional Attire

Compensation:  $58,000 - $65,000 annually

Employment Type:  Direct Hire

Start Date:  ASAP

JOB DESCRIPTION

We are looking for a self-staring Legal Administrative Assistant (Legal Secretary) to support three attorneys in our Tulsa office. The successful candidate will have the following qualities and experience:

• A minimum of 3 years’ law firm experience required.

• Ligation or Estate Planning experience a must.

• Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents.
• Screens telephone calls and records messages.
• Reads, sorts and dates incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.
• Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.
• Under timekeeper supervision, opens new files, requests conflict of interest checks, and maintains all client and general files. Prepares files to be closed.
• Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.
• Makes appointments for timekeeper(s).
• Enter billable me in me-keeping system, assists timekeepers in processing pre-bills, as requested.
• Assists other secretaries in backup secretary capacity, as requested.
• Attention to detail, organizational skills and initiative are imperative.
• Must be forward-thinking and have strong problem solving skills
• Ability to proof and perform editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters.
• Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to proofread typed material for grammatical, typographical or spelling errors.
• Interpersonal skills are necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.
• Interpersonal skills are necessary to communicate in person, by e-mail and telephone to provide information with ordinary courtesy and tact.
• Work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties.
• Work occasionally requires overtime to perform the essential duties

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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