Job Description

Job Description and Duties

THIS POSITION MAY BE ELIGIBLE FOR A HYBRID WORK SCHEDULE. THE AMOUNT OF TELEWORK IS AT THE DISCRETION OF THE DEPARTMENT AND IS SUBJECT TO CHANGE AS BUSINESS NEEDS ARISE.

The Employment Training Panel (ETP) is recruiting for a Staff Services Manager I (SSM I) for the Grants and Solicitation Unit. Under the direction of a Staff Services Manager II, the incumbent is responsible for planning, organizing, and facilitating the work of the professional staff in the Grants and Solicitation Unit within the Assessment and Program Division. This position requires the incumbent to have clear and effective communication skills, both verbal and written, strong collaboration skills, adaptability to changing priorities based on organizational needs, analyze situations thoroughly and take effective action using sound judgment, and a commitment to fostering a diverse, equitable, and inclusive work environment.

Please refer to the Position Statement for full position details.

This position is currently located in Sacramento County. The position may be eligible for hybrid telework under ETP's telework policy. California Government Code Section 14200 requires employees to reside in California to telecommute. Employees are required to report to their headquarters office, as needed. Travel expenses to and from the assigned headquarters are the responsibility of the employee.

Position exists at 1100 J Street 4th Floor Sacramento, CA   95814  ARU 399

If you have questions about the actual position, please contact the “Hiring Unit Contact” listed below under Contact Information.

You will find additional information about the job in the .

Working Conditions

Visa Sponsorship

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the US without the need for visa sponsorship by the start date of employment.

Special Requirements

It is strongly encouraged to apply through your CalCareer Account at .

Please only submit ONE application.  Electronic applications submitted through your CalCareer Account are highly recommended and will be received/processed faster than other methods of filing.

If you are unable to apply electronically through your CalCareer account, please mail a completed and signed State Examination/Employment Application STD Form 678 and application package to the mailing address provided in the “Application Instructions’ section below and ensure the following:

• Clearly indicate the Job Code #, Position Number and the Classification Title of this position in the “Examination or Job Title(s) For Which You Are Applying” section located on Page 3 of your State Examination/Employment STD Form 678.
• Clearly indicate the basis of your eligibility (list, transfer, reinstatement, etc.) in the “Explanations” section located on Page 3 of your State Examination/Employment Application STD Form 678.
• Remove and do not submit the “Equal Employment Opportunity” questionnaire (Page 10) with your completed State Examination/Employment Application STD Form 678.  This page is for examination use only.
• Do not include your full Social Security Number on your documents and/or do not provide any LEAP information.

Examination/Assessment 

To apply for this position, you must obtain list eligibility by taking and passing the examination. If you already have list eligibility for this classification, you do not need to retake the examination unless your list eligibility has expired.

Click the examination link below for more information and to take the exam:

For more information about the State hiring process,  click here . To watch tutorials on how to apply for a State job,  click here .

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Demonstrate experience interpreting policies, regulations, and laws. 
• Excellent customer service. 
• Ability to establish and maintain effective and beneficial relationships with internal and external customers. 
• Ability to effectively communicate in writing and orally with executive management and customers professionally.
• Ability to exercise a high degree of initiative and flexibility as well as tact and good judgment. 
• Ability to reason logically and creatively and utilize a variety of analytical techniques to resolve complex governmental problems. 
• Ability to develop and evaluate alternatives. 
• Ability to analyze data and present ideas and information effectively both orally and in writing.

Benefits

Benefit information can be found on the CalHR website,  , and the CalPERS website,  .

Statement of Qualifications Requirements

A Statement of Qualifications (SOQ) is Required.  The SOQ serves as documentation of each candidate’s ability to present information clearly and concisely in writing.  The SOQ is not a résumé or cover letter. Résumés and/or Cover Letters  DO NOT  take the place of the SOQ. Applications received without an SOQ may not receive further consideration and may be excluded from the hiring process.

A Statement Of Qualifications (SOQ) is a narrative that outlines relevant experience, education, and training that specifically qualifies you to perform the duties of this position. A resume, cover letter, or other documents do not substitute for the SOQ. The SOQ documents each candidate's ability to present information clearly and concisely in writing and should be no longer than two (2) pages in length, single-spaced, 12pt. font. and one-inch margins. Your SOQ must contain your name and reference the position’s job control number in the header. The SOQ must address the three questions listed below. The questions should be numbered and answered in order.

1. Describe your experience, educational background, and qualifications for this position (as it relates to the duties outlined in the Duty Statement and Desirable Qualifications). Give examples of your role(s) and responsibilities including your knowledge of this position.

2. Describe your experience with developing and promoting beneficial partnerships with internal and external stakeholders. Who were the stakeholders, what was the partnership, what was your role and what was the outcome?

3. Describe your experience supporting or leading funding agreement processes (e.g., contracts, grants, interagency agreements). What was your role, and how did you ensure compliance, timeliness, and coordination across stakeholders?

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Degree and/or School Transcripts
• Statement of Qualifications - A Statement of Qualifications (SOQ) is Required.  Please see “Statement of Qualifications Requirements” section for more information about the SOQ.

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